Data Retention Policy

The Office of the Vice President Research provides access to a Limesurvey system, a tool that allows survey data to be collected and stored locally (on campus). This Limesurvey application functions as a data collection service and is not intended to be a permanent archive or data storage service. Please see the Research Data Storage Finder for data storage and backup options.

It is the responsibility of the researcher to archive and remove data once surveys have been completed.

Surveys that are deemed inactive will be removed from the LimeSurvey Instance following the timeline below. 


Process

One year after the last response was collected or, for surveys that were never activated, one year after the survey creation date, we will: 

  • Export the survey structure (.lss and .lsa format) and survey responses (.csv format). If you would like them in a different format e.g. pdf, please follow the export instructions below. You will receive an email one week before the export will happen.
  • Email a link to an encrypted MacDrive folder, which will contain the survey structure and survey responses, to the survey owner.
  • Delete the survey structure and survey responses from the LimeSurvey system.

Once this happens, the survey structure and responses will no longer be accessible on the LimeSurvey administration interface.

IMPORTANT: If you require your survey structure & survey responses to be held for longer in the LimeSurvey system, please send an email request.


Export & Import Surveys

Please note, you can export the survey structure and survey responses at any time. These can then be imported back into LimeSurvey at any time. Please refer to LimeSurvey documentation on:


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